The boardroom is an important part of an office space. Whether it’s weekly review meetings or special client presentations, the boardroom sees a fair share of the business activities and should be designed to suit the needs of the office.
From appearance to functionality, it is essential to choose the right furniture for your boardroom. There are numerous styles from which to choose, whether you want minimalist functionality or a luxurious display of comfort.
The first step is to identify what you use the boardroom for the most, and for whom. Is your boardroom the general meeting area for employees to report back and collaborate or do you reserve the boardroom for formal meetings with board members or clients?
Choosing boardroom furniture
Once you have discerned the type of meetings being held in the boardroom, you can choose the best furniture options to host these meetings.
Anyone who has sat through a long meeting in an uncomfortable chair understands the importance of good seating in the boardroom. A comfortable chair during meetings helps reduce the chance of getting distracted by physical discomforts. Being comfortably seated will boost your concentration, which in turn will affect your attitude, motivation and productivity, gearing you up for a successful meeting and the rest of the work day.
Another aspect to consider with boardroom chairs is their flexibility. Does your office favour stand-up meetings? This is a sure way to encourage motivation and energy during a meeting. With stand-up meetings, and for boardrooms that frequently change layout and space requirements, chairs that are easily moved or stackable are an advantage.
The table is the most impactful piece of furniture in the boardroom. Traditional offices favour deeply polished, long wooden tables for sturdiness, longevity and attractive purposes. The table should command attention without over-dominating or taking too much space in the room. The shape plays an important role in the meeting dynamics – a round or oval table gives everyone equal placement while a rectangular table favours the person seated at the head of the table. The boardroom table should also provide enough space for each sitter to comfortably place their notes or laptop down.
Other furniture items
A boardroom can feel plain with just the table and chairs. While this can work for minimalist or cramped spaces, having additional furniture in the boardroom can look sleek and provide additional services. For example, a tea service is great for longer meetings as it provides refreshment without interrupting the meeting overmuch. A small storage space is also important so that you don’t need to constantly excuse yourself to fetch important items from other office rooms during meetings, such as extra pens, notebooks or equipment. A credenza, cabinet or shelving unit works wonderfully for these purposes.
Decorative items, if any, should not be overbearing. In a boardroom, you want attention to be focussed on the speaker during a meeting, and having too much visual stimulus can be distracting. A small centrepiece on the table, a business logo on the wall or a potted plant in the corner can add style without distracting from the purpose of the boardroom.
Modern boardrooms should be equipped with the appropriate technology to assist with meetings. The most common is display technology for presentations. Whether this is a simple overhead projector and screen or an interactive whiteboard setup, good presentation devices can make meetings more efficient and engaging.
Another important consideration is a power supply for laptops and mobile devices. For most offices, using laptops and even smartphones for notes has become the norm, and many boardroom tables have integrated charging capacities to support this.
Getting the layout for your boardroom correct
With attractive, high quality furniture chosen, the next step is to make sure it is set up in your boardroom to optimal effect. The boardroom table is the focal point around which other elements should be placed. Seating can be arranged along one side of the table only to afford a better view of a display screen, or easily moved around or away from the table when presentations are necessary. The layout of the boardroom can play into the dynamics of the meeting and promote attention, productivity and comfort.
Whatever style you plan for your boardroom, good quality furniture is a must. Invest in attractive, durable boardroom furniture and enjoy the benefits during your next meeting. This is the room where clients and employees come together to brainstorm, plan strategies and forge relationships, and should reflect in its furnishings the goals and values of your business.